2026 Business Partner Resources

Due Dates & Deadlines  |  Exhibit Hall & Booth Details  |  Furnishings & Shipping 
 Electrical & AV  |  Exhibitor Profile  |  Representative Registration  |  Lead Retrieval  |  Engagement Program 
Attendee List  |   Unauthorized Vendors  |  Policies & Guidelines

Thank you for your partnership and support of SACUBO as a Business Partner that is sponsoring or exhibiting at the 2026 Annual Convention in Dallas, TX. Below you will find important information to help you prepare for the event. If you require any further information, please reach out to [email protected]. 

Partnership Benefits - Due Dates & Deadlines

The handbook linked below contains details and deadlines for all partnership deliverables. Note that some of the benefits listed may not be included with your package. Please review the 2026 prospectus for a list of items included with each package.

Sponsorship Assets & Benefits Handbook - Coming Soon!

2026 SACUBO Prospectus

Exhibit Hall & Booth Details

The exhibit hall is located in Marsalis Hall on the exhibition level of the Hyatt Regency Dallas.

Daily breaks and events are scheduled in the exhibit hall to encourage attendee traffic and interactions. Please be sure to have your booth staffed during the designated event times listed below. 

Each 10' x 10' booth includes:

• 8' high black background drape
• 3' high black side drape
• One (1) 8' black skirted table
• Two (2) chairs
• One (1) wastebasket
• One (1) ID sign
• Complimentary access to conference Wi-Fi

The hall is carpeted. You are not required to provide carpet for your booth, but if desired, you may choose alternative flooring to complement your space. See the Exhibitor Services section for information on ordering fixtures and furnishings.

Electricity is not included with your booth. See the Electrical & AV section for information on ordering.

Exhibitor Guidelines

View Exhibit Hall Layout

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Furnishings, Shipping, and Material Handling

VALLEY is the contracted exhibitor services provider for this event. Exhibitors will receive an email invitation from VALLEY to access the exhibitor services kit with information on ordering fixtures, shipping your materials, and material handling rates.

VALLEY Exhibitor Services Kit - Available Early 2026

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Electrical & AV

Electrical hookups, dedicated internet connections, and AV services may be ordered through the form below.

Electricity Order Form

Order AV - Coming Soon

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Exhibitor Profile

Shortly after registering for your exhibit booth or sponsorship, you will receive an email from our exhibitor management platform, MapDynamics, with instructions to access the exhibitor portal. If you have not received your access link, please contact [email protected] for assistance.

Log in to complete your MapDynamics company profile by adding your logo, a company description, contact details, social links, products, services, and more. Your profile will be visible to attendees, so we encourage you to fill out all tabs and features to make the most of your presence at the conference.

SACUBO may use the information in your profile to promote your participation. Please ensure that your exhibitor profile is complete and accurate.

Administrative Contact: The individual and email address listed in your Administrative tab will be who we use as the key point of contact to relay all important conference details.

MapDynamics Exhibitor Profile Portal

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Registering Representatives

The deadline to register your representatives is April 10, 2026. After this date you will be required to register onsite as a full conference attendee.

COMPLIMENTARY BADGES

Diamond - 8 Complimentary Full Conference Registrations
Platinum - 6 Complimentary Full Conference Registrations
Gold - 4 Complimentary Full Conference Registrations
Silver - 3 Complimentary Full Conference Registrations
Bronze - 2 Complimentary Full Conference Registrations
Copper - 1 Complimentary Full Conference Registration
Exhibitor - 1 Complimentary Full Conference Registration

To redeem the complimentary registrations included in your partnership package:

1. Log in to the SACUBO website to access the SACUBO 2026 Annual Convention Registration Form

2. Select “Business Partner” when asked “Are you registering for the Annual Convention as an attendee or business partner?”
   

3. Under the Registration Details and Preferences Section, you will select “Complimentary Registration Redemption” as your Business Partner Registration.
   

4. Proceed through the form using the “Next” button until you reach the Summary page.

5. Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.

DISCOUNTED EXHIBITOR REPRESENTATIVE BADGES

Exhibitor badges give you access to the exhibit area, social events, and meals at the conference. Space permitting, exhibitor representatives are welcome to observe sessions. To receive CPE credits, you must be registered as a full conference attendee.

Additional exhibitor representative badges can be purchased for $350 each (max of 5 per company). To purchase, follow steps 1 and 2 above. At step 3, you will select “Business Partner Exhibitor Additional Representative."

2026 Annual Convention Registration Form

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Lead Retrieval

Order details coming soon!

Exhibitor Engagement Program

To encourage engagement with exhibitors, attendees will have the opportunity to participate in a passport-to-prizes program. Each exhibit booth will receive a unique QR code that attendees can scan using the conference app. Once attendees have visited all of the exhibitors/scanned all of the codes, they will be entered into a prize drawing.

Receive even more exposure by donating a prize! Business Partners that donate a prize will be recognized in promotions of the engagement program and during the prize drawing. Below are a few ideas for popular prize donations, but you are welcome to think outside the box. For smaller, easy-to-pack prizes, you will ship or bring these items with you to the conference. If you are planning to donate a larger item, we suggest creating a gift certificate with your contact information to give to the winner so you can arrange to ship the prize to them.

 Suggested Prize Donations

• Gift Cards (Amazon, Starbucks, Target, Airbnb, etc.)
• Bluetooth Headphones
• Tablets & E-Readers
• Coolers
• Gift Baskets

Email [email protected] to contribute a prize to the drawing!

Attendee List

As a participating Business Partner at the SACUBO 2026 Annual Convention, you will receive the attendee list as a part of your partnership package at no additional cost. For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other Business Partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all Business Partners.

The SACUBO 2026 Annual Convention Attendee List is the proprietary to the Southern Association of College and University Business Officers. These lists may only be used to contact attendees up to two times, only for the specific purpose of promoting the sponsor/exhibitor’s participation at the specified show and/or as a follow-up after the show. The Sponsor/Exhibitor agrees not to duplicate, publish, permit the list to be published, merge it into the sponsor's/exhibitor’s company database(s), or use it for any other purpose not expressly provided for in the agreement. 

Unauthorized Vendors

Please be aware of potential scammers who may attempt to contact you under the guise of our association or event management team. These individuals may offer services, claim to sell attendee lists, hotel reservations, or solicit unauthorized payments.

Please be advised:

• Our association will always communicate with you directly through official channels.
• We do not engage third-party companies to sell attendee lists or other services on our behalf.
• If you receive any suspicious emails, phone calls, or messages claiming to be from our event, do not engage with the sender. 

For your security:

• Verify the legitimacy of any communication by contacting us directly.
• Never provide payment details or personal information to an unsolicited contact.

Your participation is incredibly important to us, and we want to ensure your experience is secure and positive. If you have any doubts or questions about the authenticity of a communication, please contact [email protected]. We also encourage you to report fraudulent activity to the Federal Trade Commission.

Unauthorized Vendor List

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